100%
Audit Trail
Immutable adjustment log on every Time_Log record
PLATFORM / STAFFING & PAYROLL
STAFF SCHEDULING + AUTOMATED PAYROLL
A multi-location, multi-role payroll engine purpose-built for gyms. Bridges scheduled events to actual labour cost with an audit-ready ledger and an AI-queryable interface.
BETANow in early access for select multi-location operators
THE PAYROLL PROBLEM
STOP RECONCILING SPREADSHEETS.
Multi-role staff, cross-location casuals, penalties, loadings, contractor PTs — and every fortnight someone rebuilds a spreadsheet. LIFTR replaces it with a definitive Theoretical vs. Actual payroll engine — audit-first, timezone-safe, and AI-queryable.
SCROLL TO RECONCILE
LIFTR_OS // PAYROLL_RECONCILER
$payroll reconcile --period=current --audit
Hours
1,284
PERIOD
Gross
$42.6K
EXPORT READY
Flagged
7
BY EXCEPTION
Reconciled
98%
+4%
APPROVAL QUEUETRAFFIC LIGHT
J. TORRESPTMATCHED
M. LEECLASSMATCHED
A. KHANFLOORBREAK WAIVED
S. DIAZADMINUNRECONCILED
R. OKAFORPTCONTRACTOR
IMMUTABLE AUDIT LEDGER
LIFTR_OS // LEDGER
>clock-in :: work_type=PT · geofence ok
reconciled98%
◆bulk approve GREEN — 42 logs
>flag :: unreconciled → RED
>adjust :: reason=missed_clock_out
◆pay period locked
THEORETICAL vs ACTUALTIMEZONE-SAFE
SCHEDULED1,310h
ACTUAL1,284h
VARIANCE26h
✓ PERIOD LOCKED
TZ
Timezone-Safe
UTC storage, IANA-aware penalty rate evaluation
Multi
Location Ready
Per-location rates, geofences, and pay periods
// CORE MODULES
SIX MODULES. ZERO GAPS.
The payroll engine is organised around six functional modules, each closing a specific gap between what was scheduled and what actually got paid.
01
Unreconciled Queue
Wildcard clock-ins without a matching scheduled event are auto-flagged RED and surfaced in the Manager Dashboard. Assign retroactively, create an ad-hoc entry, or escalate — every resolution is reason-coded.
02
Holiday + Penalty Rate Engine
Configurable multipliers for public holidays, weekends, evenings, and early mornings. Rules evaluated in priority order against the location's local timezone — no code changes to add a new rule.
03
Multi-Role Work Type Clock-In
One staff member, multiple pay rates. Admin, class, PT, floor, maintenance, and sales rates resolved per shift. Work type is mandatory before GPS validation runs — no ambiguous time entries.
04
Immutable Audit Trail
Every adjustment is appended to an immutable JSONB log with a mandatory reason code. Records can never be deleted — only superseded. Full ledger export is suitable for external compliance audit.
05
Break + Meal Deduction
Mandatory unpaid breaks auto-deducted at calculation time based on shift duration. Manager-only waivers are flagged on the Audit Ledger. Staff cannot self-waive — eliminating a major payroll compliance liability.
06
Reimbursement Module
Receipt-backed expense recovery separated from payroll gross. Categorised, manager-approved, and exported as a distinct line item to your accounting system. No more reimbursements buried in gross pay.
// TWO INTERFACES
STAFF + MANAGERS.
Two purpose-built surfaces share one ledger. Staff own their time; managers own the approval workflow and the lock.
STAFF PORTAL
CLOCK IN. SEE EARNINGS. DISPUTE WHAT'S WRONG.
- 01Live earnings dashboard for the active pay period
- 02Mandatory work type + GPS geofence clock-in
- 03Hard-block on expired certifications
- 04Time-log dispute and amendment requests
- 05PDF pay stubs (employees) and invoices (contractors)
MANAGER DASHBOARD
APPROVE BY EXCEPTION. LOCK BY DESIGN.
- 01Traffic-light approval queue (GREEN, YELLOW, RED, BLUE)
- 02Bulk approve all GREEN, flag all RED
- 03Anomaly filters: unreconciled, no clock-out, geofence, certs
- 04Atomic amendment approval with reason-coded write-back
- 05Pay period state machine with lock confirmation
// REPORTS + EXPORTS
EVERY NUMBER, ACCOUNTED FOR.
Five static reports cover everything from the fortnightly Xero export to the compliance-grade audit ledger. Contractor and employee streams are routed separately.
R1
Payroll Summary
Employee gross export — Xero / MYOB ready
R2
Contractor Payments
Separate AP-ready invoice export
R3
Variance Report
Scheduled vs actual hours with deviation flags
R4
Audit Ledger
Immutable adjustment log for compliance
R5
Labour Efficiency
Cost vs revenue per staff and work type
AI-NATIVE. AUDIT-FIRST. TIMEZONE-SAFE.
A SYSTEM, NOT JUST SOFTWARE
STOPJUGGLING.STARTDOMINATING.
Join hundreds of gym owners who replaced 5+ tools with one ruthlessly efficient platform. Schedule a discovery call and see the difference in days, not months.